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Southwind District

Erie Office

111 South Butler
Erie, KS 66733
Fax:  620-244-3829

Fort Scott Office

210 South National
Fort Scott, KS 66701
Fax:  620-223-0332

Iola Office

1 North Washington
Iola, KS 66749
Fax:  620-365-7944

Yates Center Office

211 W. Butler
Yates Center, KS  66783
Fax:  620-625-8645



4-H Record Book Process

1.  Members are required to complete the minimum of the MIGS Book (Member In Good Standing). The MIGS Book must meet the following checklist:

    • Green 4-H Record Book or green plastic folder, clearly labeled with name and club of 4-H’er
    • Achievement Pin Application (Set Inside the Front Cover of the MIG). 
    • Yearly 4-H Participation Summary, completed by 4-H’er
    • Personal Information Page with appropriate signatures
    • Permanent Record
    • 4-H Story (Juniors: one paragraph minimum / Intermediate & Senior: one full page minimum)
    • Pictures: maximum of three one-sided pages (no more than six pictures per page). Photos should be captioned and show project involvement, leadership, and citizenship within 4-H. 


2.  To receive county project recognition, 4-H’ers must complete a Project Record Report or Kansas Award Portfolio (KAP) for the appropriate 4-H age division.Each Project Record Report must be in a separate plastic folder with prongs clearly labeled with name, club, district location, and project. The requirements for each age division are as follows:

    • Junior (7-9):
    • Intermediate (10-13):
    • Senior (14-18):
      • Copy of Personal Information Page
      • 4-H Story (Not to exceed 6 pages, double-spaced on one side of paper. Use the story to expand on your project knowledge, skills, accomplishments, personal growth, etc.)
      • All pages of Kansas Award Portfolio (KAP) must be on regular copy paper, including photos.  KAP can be found here.
      • KAPs selected as 1st Place winners are eligible for Area Screening with one KAP per project area.

Here are additional resources to help with the record book process: Kansas 4-H Record Book Categories, Southwind District 4-H Guide to Project Recognition.

3.  All MIGS books and Project Record Reports or KAPs are due to club leaders by the club deadline. Any books submitted after the club deadline may be accepted, but not judged.

Club Officer Notebooks - Score Sheet:

Historian Scrapbook - Score Sheet

Reporters Book - Score Sheet

Secretary Book - Score Sheet

Treasurers Book - Score Sheet